How to Properly Fill Out a Bill of Lading for International Freight Shipments

How to Properly Fill Out a Bill of Lading for International Freight Shipments

The Bill of Lading (B/L) is a crucial document in the process of international freight shipments. It serves several important functions, including certifying ownership rights to the cargo, providing proof of delivery, and serving as the basis for payment. In this guide, we will outline the key steps to correctly fill out a Bill of Lading for international cargo shipments.

Basic Information:

Shipper: Begin by entering the name, address, and contact information of the shipper, who is sending the goods. This should be the complete legal name and address of the shipper or the company.

Consignee: Next, provide the consignee’s information, which is the recipient of the goods. Similar to the shipper’s details, include the consignee’s full legal name and address.

Carrier Information:

Carrier Name: Identify the name of the carrier responsible for transporting the goods. This could be a shipping company, trucking company, or any other mode of transportation used.

Vessel or Vehicle Number: Specify the vessel’s name (for ocean shipments) or vehicle number (for road shipments) that will be used for transportation.

Port of Loading and Port of Discharge: Clearly state the port where the goods will be loaded onto the carrier and the port where they will be discharged.

Description of Goods:

Description: Provide a detailed description of the goods being shipped. Include information such as quantity, weight, dimensions, and any special handling requirements.

Packaging: Describe how the goods are packaged (e.g., pallets, crates, boxes) and indicate if they are hazardous materials.

Marks and Numbers: Include any marks or numbers that can help identify the individual packages or containers within the shipment.

Freight Charges:

Freight Charges Payment: Indicate whether the freight charges are prepaid (paid by the shipper), collect (paid by the consignee upon delivery), or third-party billing.

Billing Information: If the freight charges are billed to a third party, provide their name, address, and contact information.

Special Instructions:

Special Handling Instructions: If there are any specific handling requirements or instructions for the carrier, such as temperature control or fragile handling, make sure to note them clearly.

Notations: Use this section to add any additional remarks or notations that may be relevant to the shipment.

Signatures and Dates:

Shipper’s Signature: The shipper should sign and date the Bill of Lading to confirm the accuracy of the information provided.

Carrier’s Signature: The carrier or its representative should also sign and date the document upon accepting the goods for shipment.

Number of Copies:

Ensure that you have the appropriate number of copies of the Bill of Lading as required by your shipment process. Typically, one copy is for the shipper, one for the carrier, and one for the consignee.

Review and Verification:

Before finalizing the Bill of Lading, review all the information for accuracy and completeness. Any errors or omissions could lead to delays or disputes during the transportation process.


Distribute the completed Bill of Lading copies to the relevant parties, including the shipper, carrier, and consignee.


Retain a copy of the Bill of Lading for your records. It serves as a critical document for tracking the shipment’s progress and resolving any issues that may arise during transit.

By following these steps and ensuring the accurate completion of the Bill of Lading, you can help ensure the smooth and reliable transportation of your international cargo shipments. Properly filled-out Bills of Lading contribute to efficient logistics and minimize the risk of disputes or delays in the supply chain. - Not Found (#404)

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